Customized for Oliver Wyman


Download The Assets

  1. In a web browser, go to https://www.dropbox.com/sh/yegeqy68y6jzrlb/AADDxh4z26ffEZZKykxu5l3Ka?dl=0.
  2. Download these files:
  3. You may want to create a folder titled "VPS" on your computer's desktop and move the downloaded files to the folder.

Sign In To Zoom And Start The Zoom Meeting

  1. Open the Zoom app from your computer's Start screen, desktop, or taskbar.
  2. In the Zoom app, sign in with your host credentials (if you aren't already).
  3. Start your meeting.

Share Slides

  1. Open OW.3.5-hourVPS-Slides-001.1.pptx. Do not minimize the PowerPoint window.
  2. In the Zoom session, select the Share Screen icon.
  3. In the selection window, select the thumbnail of the PowerPoint window containing EPSA-Slides-003.0.pptx, and then select the Share button.
  4. Zoom will move the PowerPoint window to the forefront, display a border around the PowerPoint window (if it is not maximized), and move the meeting controls to the top of the screen.
  5. Use PowerPoint controls as you would normally.
  6. Select Stop Share to end sharing.

Share the Whiteboard

This program uses one whiteboard.


  1. In the Zoom session, select the Share Screen icon.
  2. In the selection window, select the Whiteboard icon and then select the Share button.
  3. Zoom will open the whiteboard in the forefront, move the meeting controls to the top of the screen, and display the annotation toolbar.
  4. Use the tools on the annotation toolbar to add the text Challenges of Virtual Presentations to the whiteboard.
  5. Select the Save icon if you want to save an image of the whiteboard. Zoom will save the image on your computer in the Documents\Zoom\ folder. Zoom creates a separate folder for each meeting.
  6. Select the circled x to close the annotation toolbar.
  7. Select Stop Share to end sharing.


Create and Administer Polls

This program uses two polls—which you can find on slides 5 and 17 of OW.3.5-hourVPS-Slides-001.1.pptx.


Create The First Poll

  1. Open OW.3.5-hourVPS-Slides-001.1.pptx (if it isn't already open).
  2.  In the Zoom meeting, on the toolbar, select the Polls icon.
  3. Select Add a Question.
  4. Notice that Zoom opened your web browser, opened the Edit Meeting Polls page, and opened the Add a Poll dialog box. 
  5. Copy the poll title from slide 5 and paste into the Enter a title for this poll field. 
  6. Copy the question from slide 5 and paste it into the Type your question here field.
  7. Copy the first answer from slide 5 and paste it into the Answer 1 field.
  8. Copy the second answer from slide 5 and paste it into the Answer 2 field.
  9. Copy the third answer from slide 5 and paste it into the Answer 3 (Optional) field.
  10. Select Save.
  11. Notice that, on the Edit Meeting Polls page, your poll is listed.

Create The Second Poll

  1. On the Edit Meeting Polls page, select Add.
  2. Copy the poll title from slide 12 and paste into the Enter a title for this poll field. 
  3. Copy the question from slide 12 and paste it into the Type your question here field.
  4. Copy the first answer from slide 12 and paste it into the Answer 1 field.
  5. Copy the second answer from slide 12 and paste it into the Answer 2 field.
  6. Copy the third answer from slide 12 and paste it into the Answer 3 (Optional) field.
  7. Copy the fourth answer from slide 12 and paste it into the Answer 4 (Optional) field.
  8. Copy the fifth answer from slide 12 and paste it into the Answer 5 (Optional) field.
  9. Copy the sixth answer from slide 12 and paste it into the Answer 6 (Optional) field.
  10. Select Save.
  11. Notice that, on the Edit Meeting Polls page, your poll is listed.

Administer A Poll

  1. Return to the Zoom meeting window.
  2. In the Zoom meeting, on the toolbar, select the Polls icon.
  3. At the top of the Polls dialog box, select the down arrowhead to select which poll to use.
  4. Select Launch Polling.
  5.  After all particpants have voted, select End Polling.
  6. Select Share Results to show and the results of the poll to participants.
  7. Select Stop Share Results when you are finished.
  8. Select the X in the upper right corner to close the Polls dialog box.

Send Files To Participants

The pre-program assignment instructs participants to download two files from Communispond Digital—OW.3.5hour.VPS-Participant Workbook-001.0.pdf and OW-3.5-hourVPS-Tips Card-001.pdf. If participants did not download the files before class, you may want to send them to particpants using chat.


  1. In the Zoom session, select the Chat icon.
  2. At the bottom of the Zoom Group Chat pane, in the To field, verify that Everyone is selected.
  3. Select the File icon.
  4. Select Your Computer.
  5. In the dialog box, find and select the file you want to send to participants, and then select Open.
  6. In the Zoom Group Chat pane, Zoom will display a message confirming that it sent the file successfully.
  7. Direct participants to download the file by selecting the filename in the Zoom Group Chat pane.